Standing Rules of the Board of Directors

D. Appointed Positions

  1. The AKC Gazette Columnist shall prepare a short breed related article to be published in the AKC Gazette on a quarterly basis. Articles must appeal to a wide audience of AKC exhibitors of all breeds yet also be of interest to GSMDCA members. Articles must comply with AKC Guidelines.

  2. The Awards Chair shall be responsible for:

    1. providing a list of dogs having received titles during the current year for recognition at the annual membership meeting;

    2. creating an Annual Banquet Program and forwarding an electronic copy to the Historian

    3. Only the Awards Chair may forward a list of awards and titles for publication by the Communication’s Committee

  3. The Breeder’s Directory Manager shall be responsible for:

    1. maintaining the GSMDCA Breeders’ Directory in compliance with the Board approved guidelines;

    2. accepting directory applications from members;

    3. Supplying an updated copy of the Breeders’ Directory (March 1, July 1, Nov 1) to the Communications Committee for publication with each issue of the SENNtinel and on the web site.

    4. Remitting all receipts for the Breeder’s Directory to the Treasurer with an itemized report of the receipts by payee, check number, amount and date. Breeder’s Directory checks should be forwarded to the Treasurer at least monthly.

  4. The Communications Committee is chaired by the SENNtinel Editor, the E-SENNtinel Matters Editor, Web Manager, the Facebook administrator and the Membership Chair.

    1. The general purpose of the committee is to disseminate information on official GSMCDA business, activities, and other matters that relate specifically to the best interest of the GSMD and the membership.

    2. The committee will determine the best methods of disseminating information to the membership in accordance with the bylaws and the Standing Rules.

    3. The committee will to work in tandem to disseminate information to club members in a timely manner.

    4. Specific responsibilities for this committee are outlined in separate sections pertaining to the SENNtinel, E-SENNtinel Matters, and GSMDCA.org.

  5. The Draft Chair shall be responsible for maintaining the GSMDCA Draft Trial Rules and forms, coordinating the approval of draft trials, maintaining a current list of approved GSMDCA Draft Judges on the GSMDCA website, and reporting titles to the Awards Chair and the Working Titles Chair.

  6. The Health Chair shall be responsible for developing, coordinating and publishing studies and other information concerning the health issues of the GSMD.

  7. The Herding Chair shall be responsible for:

    1. maintaining the GSMDCA Herding Rules and forms;

    2. coordinating the approval of herding tests and trials; and

    3. Reporting titles to the Awards Chair.

  8. The Historian is responsible for electronically storing the following GSMDCA documents: SENNtinel, eSenn,  Top 20 program, annual awards program.

  9. The Judges Education Coordinator shall be responsible for maintaining and distributing the GSMDCA judges education presentation materials; coordinating or presenting the judges education seminars including one each year at the GSMDCA National Specialty.

  10. The Membership Chair (MC) shall maintain the GSMDCA’s current membership list. This shall be accomplished by:

    1. Distributing the Board approved membership forms to prospective members.

    2. Place a request for the payment of dues in the third triennial SENNtinel, the fall issues of the E-SENNtinel Matters, and on the web site and mail a statement of dues owed to members who have not paid by February 15 of the following year.

    3. Provide a complete copy of the membership database to the Recording Secretary, the SENNtinel editor and American Kennel Club quarterly, and provide an accurate membership list of voting members for each annual club meeting, prior to ballot initiatives and elections. The database should reflect the membership as of March 1, June 1, September 1, and December 1

    4. Provide an electronic distribution of the membership directory after March 1 of each year.

    5. The MC will provide a Board approved membership application and a Board approved membership guideline to the communications committee for publication on the club web site.

    6. The MC shall remit all receipts for membership to the Treasurer with an itemized report of the receipts by payee, check number, amount and date. .

    7. The MC shall mail membership pins. Regular Members are eligible for membership pins based on consecutive years of paid membership even if dues were not paid by the deadline. If membership dues remain unpaid for an entire membership year, the consecutive years count will begin again. (Established May 2007)

  11. Nominating Committee

    1. By February 1st of an election year, the President must submit a full page advertisement to the Newsletter editor notifying members interested in being considered for placement on the Nominating Committee slate of candidates to get their Letters of Intent to the Nominating Committee no later than July 15.

    2. The Board must appoint the Nominating Committee by April 1st of an election year so that they can send a similar announcement to the Newsletter editor by May 1st for distribution on June 15th.

    3. The committee will follow the process as outlined in our bylaws.

  12. The Obedience Chair shall be responsible for maintaining the obedience award rules and reporting titles to the Awards Chair.

  13. The Pack Dog Chair shall be responsible for maintaining the GSMDCA Pack Dog Rules and forms, coordinating the approval of hikes and reporting titles to the Awards Chair and the Working Titles Chair.

  14. The Recognized Clubs Coordinator must be a member in good standing of a GSMDCA recognized club and shall be responsible for:

    1. maintaining the Rules for Recognized Clubs;

    2. maintaining a roll of recognized clubs, along with their respective constitution and bylaws, membership roster, and elected officers;

    3. maintaining a calendar of recurring events hosted by recognized clubs;

    4. maintaining contact with all recognized clubs;

    5. processing applications for clubs seeking recognized club status

    6. Polling the recognized clubs concerning planned local and regional specialty shows.

  15. The Statistician shall maintain the Conformation, Obedience and Owner Handler ranking statistics of GSMDs. GSMDCA Statistics are the property of the GSMDCA.  Statistics should be provided quarterly to the Web Manager and annually to the Awards Chair.  Annual statistics must be provided in a timely manner to allow for National Specialty Awards Banquet presentation.

  16. The Versatility Chair shall be responsible for maintaining the GSMDCA Versatility Greater Swiss Rules and forms, awarding versatility titles, and reporting titles to the Awards Chair and the Working Titles Chair.

  17. The Ways and Means Chair shall be responsible for approved GSMDCA Ways and Means revenue generating items. The Ways and Means Chair may request up to a $50 petty cash fund to be used for shipping expenses.  The fund will be replenished upon submission of the appropriate shipping receipts. This shall be accomplished by:

    1. submitting to the Board for approval proposals for new and the reorder of inventory items;

    2. submitting to the Board for approval proposed price of inventory items;

    3. upon Board approval coordinating the purchase of inventory items;

    4. submitting invoices to the Treasurer for the payment or reimbursement of purchased inventory items;

    5. receiving sales receipts and distributing items sold;

    6. forwarding gross monies received for sales to the Treasurer with an itemized report of the receipts by payee, check number, amount and date, monthly;

    7. Keeping an accurate inventory including beginning inventory, inventory sold and ending inventory and submitting the inventory report to the Treasurer quarterly.

  18. The Weight Pull Chair shall be responsible for maintaining the GSMDCA Weight Pull Rules and forms, maintaining a current list of GSMDCA approved Weight Pull judges on the GSMDCA website, coordinating the approval of weight pulls, maintaining and distributing the GSDMCA’s weight pull harness inventory, and reporting titles to the Awards Chair.

  19. The Agility Chair shall be responsible for guiding and supporting Swissy agility enthusiasts, and writing committee reports for the e-SENN.

  20. Trophy Committee is responsible for taking inventory of the Perpetual and Challenge Trophies and making recommendations to the board about maintenance, repairs, replacement, shipping cases, etc. Additionally, the Trophy Committee organizes the return of each trophy for the next National Specialty.

  21. The Working Titles Chair

    1. Event reports shall be sent to the WTC within 10 days of any GSMDCA working event.

    2. WTC computerizes records within 30 days of receiving and reviews title progress for all dogs that competed at the event

    3. When a dog becomes eligible to claim a title, WTC informs owner of dog via letter or email and explains options towards claiming or waiting to claim titles. Letter is to be sent to primary owner of dog.

    4. No title is awarded until primary owner of dog requests the title be awarded. WTC shall award title within 30 days of owner request. In the case of co-owned dogs, primary owner (owner handling dog at event) shall request title. Breeders, co-owners, non-owners may not claim title for primary owner without primary owner approval.

    5. Any questions of eligibility of title should be addressed with the appropriate working committee. Title should be awarded unless there is a clear reason as to the ineligibility/inaccuracy of the title requirements. If no decision from committee is presented within 30 days, and title chair is unsure about awarding title, WTC presents issue to the GSMDCA board for a decision. GSMDCA board has 30 days to provide solution. If no decision is made, title is automatically awarded.

    6. The goal of the WTC should be to award all titles within 30 days of owner request.

    7. WTC sends list of new titles to Awards Chair on a quarterly (or more frequent) schedule.

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