Constitution and Bylaws

ARTICLE III

DIRECTORS AND OFFICERS

Section 1. Elected Officers. The elected officers of the GSMDCA shall be a President, a First Vice-President, a Second Vice-President, a Secretary a Treasurer, six Directors and the AKC delegate.

(a) The Board of Directors shall be comprised of the President, First Vice President, Second Vice President, Recording Secretary, Treasurer, and six elected Directors.

(b) General management of the Club’s affairs shall be entrusted to the Board of Directors.

(c) The AKC Delegate is not a member of the Board of Directors unless also serving in a dual capacity as an elected officer of the Board of Directors.

Section 2. Qualifications and Eligibility.

To be eligible for election a person shall be a Lifetime, Individual or Household member in good standing for a minimum of four years at the time of nomination and residents of theUnited States. The AKC Delegate may serve in a dual capacity as a Board of Director elected officer position.

Section 3. Term of Office.

The elected officers and AKC delegate shall assume office on January 1 following the election year. All shall serve until their successors assume office. The length of one term of office is two years.

(a) No elected officer shall serve more than three consecutive terms.

(b) The AKC Delegate shall serve no more than three consecutive terms.

(c) No member of the Board of Directors may serve simultaneously as Newsletter editor.

(d) The AKC delegate may serve as Newsletter editor provided the delegate is not also serving in a dual capacity as a member of the Board of Directors

Section 4.  Duties of Officers.

The elected officers shall perform the duties provided in this section and such other duties as are prescribed for the office in these bylaws, by the Board of Directors, by the Standing Rules, by the President with board approval or in the adopted parliamentary authority.

(a) The President shall preside at all meetings of the Club and of the Board, and shall have the duties and powers normally appurtenant to the office of President in addition to those particularly specified in these bylaws.

(b) The First Vice President shall have the duties and exercise the powers of the President in case of the President’s death, absence or incapacity. The First Vice President shall serve as the Board Liaison for approximately one half of the Clubs committees.

(c) The Second Vice President shall have the duties of the First Vice President in case of the First Vice President’s death, absence, or incapacity. The Second Vice President shall serve as the Board Liaison for approximately one half of the Clubs committees.

(d) The Recording Secretary shall keep a record (minutes) of all meetings of the Club including all Board meetings and business sessions and of all votes taken and any other matters of which record shall be ordered by the Board. Minutes of all Club meetings shall be prepared and approved by a majority vote of the Board. Minutes of all Board meetings and business sessions and of all votes taken shall be prepared Quarterly and approved by a majority vote of the Board. All Club and Board minutes, with the exception of Executive Session, shall be published in the newsletter. The Recording Secretary shall review all correspondence sent to the board e-mail and either respond from the board e-mail, forward it to the appropriate appointee or committee for response, or post it to the bulletin board for board discussion.

(e) The Treasurer shall

1. be custodian of all Club funds;

2. collect and receive all moneys due or belonging to the Club.

3. Be responsible for the timely deposit of funds in a bank approved by the Board, in the name of the Club.

4. Make the financial records available at all times to inspection of the Board.

5. Report quarterly in the Newsletter the condition of the Club’s finances.

6. Prepare the annual budget for approval by the Board.

7. Report at the annual meeting the condition of the Club’s finances.

8. The Treasurer shall be bonded in such amount as the Board of Directors shall determine.

(f) The AKC Delegate shall function as the communication link between the GSMDCA and the AKC. Prior to attending an AKC Delegate’s meeting, the Delegate shall provide the meeting agenda to the GSMDCA Board for the Board’s guidance and direction in casting votes in the upcoming meeting. The Delegate shall make available the agenda to the Board as soon as the Delegate has been provided the agenda by AKC. The Board shall make the review and discussion of the agenda a priority to ensure that clearly understandable guidance and direction are provided to the Delegate in advance of the AKC meeting.

The Delegate will answer to the Board. In addition, the Delegate, within 7 days of receiving any information relayed by AKC, will inform the GSMDCA committee chairs and the Board of said information affecting the purpose, scope and/or function of the committee.”

Section 5. Vacancies. In the case of a vacancy in the office of president, the first Vice President shall serve as the president for the remainder of the term. In the case of a vacancy in the office of First Vice President, the second Vice President shall serve as the First Vice President for the remainder of the term. A vacancy in any office other than President or First Vice President shall be filled by a majority vote of the Board of Directors. Only members otherwise eligible for elected office shall be considered.

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